Privacy Policy & Data Protection Notice

1. Data Controller Identification

This Privacy Policy applies to personal data collected and processed via TurkeyFreightQuote.com. The legal data controller under the Turkish Personal Data Protection Law (KVKK Law No. 6698) and the European Union General Data Protection Regulation (GDPR Regulation 2016/679) is:

2. Categories of Personal Data Collected

When you interact with our quotation request forms, calculators, or inquiry channels, we process the following categories of data:

• Contact & Identity Data: Full name, corporate email address, business telephone/mobile number, company name.
• Shipment & Trade Data: Origin address/port, destination country/city, packaging type, cargo dimensions, gross weights, commercial invoice values, and Incoterms (EXW, FOB, CIF, DAP, DDP).
• System Generated Data: Automated RFQ tracking reference IDs (e.g. TFQ-2026-XXXXX), submission timestamps, IP addresses, and session identifiers.

3. Legal Bases and Purposes of Processing

We process your personal information strictly under the legal grounds established by KVKK Article 5 and GDPR Article 6:

• Contract Formulation & Performance (KVKK Art. 5/2-c, GDPR Art. 6/1-b): Generating accurate freight rate estimates, scheduling container space or trailer allocation, and facilitating communications between the shipper and Brosan Lojistik operations teams.
• Compliance with Statutory Obligations (KVKK Art. 5/2-ç, GDPR Art. 6/1-c): Complying with Turkish Customs Law No. 4458, Road Transport Regulations, and international safety filings (such as SOLAS VGM and US ISF 10+2).
• Legitimate Interests (KVKK Art. 5/2-f, GDPR Art. 6/1-f): Preventing fraudulent quotation submissions, securing network infrastructure, and improving freight routing efficiency.

4. Data Retention & Security Measures

Quotation submissions and customer records are retained in encrypted, secure storage for the duration of the commercial relationship and up to statutory limitation periods (typically 10 years for commercial and customs transactions under the Turkish Commercial Code). We apply strict technical safeguards including TLS 1.3 in-transit encryption, role-based database access, and continuous intrusion monitoring.

5. Your Rights Under KVKK and GDPR

As a data subject, you are entitled to:

• Learn whether your personal data is being processed and request copies thereof.
• Request the rectification of incomplete or inaccurate data.
• Request the deletion or destruction of your personal data when processing grounds cease.
• Object to the processing of personal data solely via automated systems yielding an adverse consequence.
• Lodge a complaint with the Personal Data Protection Authority (KVKK Kurumu in Ankara) or your local EU supervisory authority.

To exercise these rights, submit a written request to contact@brosanlogistics.com with proof of corporate identity.